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Introduction

Tender Wizard is an Internet Based e-SCM product specifically targeting Governments and Public Sector Units covering all aspects of Tendering and Procurement Management of both Products and Services/Works. Tender wizard (TW) adheres to industry standard tendering norms set forth by various Regulatory Bodies like Indian Government PWD, World Bank, ADB and others. TW is a highly secured product with extensive deployment of PKI as per the guidelines of Indian IT Act 2000.
 
 
Objectives

  • Simplify/Streamline SCM procedures.
  • Source Best Quality Goods and Services.
  • Secure price advantage and lower transaction cost.
  • Minimize procurement cycle time, leading to better managed inventory.
  • Support secured, fair, impartial business practice.
  • Anytime anywhere citizen services.
  • Greater Transparency.
  • Bring in Administrative Reforms.
  • Use IT as the growth engine of Economy
Components

  • Access and Security Model supports.
  • Multi-tier structure of various Entities of the Organization.
  • Enrollment of users incorporating existing procurement hierarchy.
  • Role-based Access Control with financial and geographic jurisdictions.
  • Multi level password Log-ins including PKI enabled signup.
  • Full implementation of PKI and Digital Signatures on critical documents.
  • Document Security using both Symmetric and Asymmetric Algorithms.
E-Registration Supports

  • Both Centralized (master) or Distributed (departmental) Supplier Data base.
  • Transact with the aspirants on the web using Message Boards.
  • Supports complete vendor database activity with Updation, Evaluation, Renewal and Discontinuation/Reinstatement of vendors
  • One click and Pseudo Registrations.
  • Bridge to Legacy Systems.
  • Powerful smart vendor Search Engine.
E-Catalogue supports

  • Supports buyer side catalogue with centralized control.
  • Supplier product cross referencing with price and validity period.
  • Option to attach supporting documents by suppliers like Product Literature with pictures/images, warranty period, special terms of reference.
  • Extensive Search and Sort options on the catalogue.
Pre Tendering supports

  • Demand Registration by departments of the Organization.
  • Complete Integration with e-catalogue.
  • Demand Aggregation by CPD based on Budgets and Forecasts.
  • Multi level approvals of the Demand.
  • Auto-bridge to procurement options like E-tendering, Direct Purchase, RFQs, or Reverse Auctions.
E-Tendering supports

  • Different kinds of Tenders like NCB/ICB, Open, Limited, Single Supplier Tenders, Rate Contract Tenders etc...
  • Creation of Web Tender Notifications with attachment of supporting documents like Conditions and Schedules.
  • Corrigendum announcement and auto-emailing to suppliers.
  • Requesting Tender forms (after payment of Form Fee) and submitting tenders with Technical and Commercial proposals with EMD.
  • Full compliance with various e-payment gateways.
  • Multi stage opening of tenders by authorized officer using PKI.
  • Pre bid conference on the net using Public and Private Message Boards.
  • Online Negotiations.
  • Financial Audit Tracking (DDs, BGs, epayments, Security Deposits..).
  • Complete Audit Tracking of all tendering related activities.
E-Auction supports

  • Both Reverse and Forward Auctions.
  • Establishment of Auction Parameters like Open & End times, Reserve Price, Time Extensions, Last Bid Criteria, Bid Increments etc...
  • Supplier aliases and Proxy Bidding.
  • Dash board with Auto-refresh for buyers to view the auction progress.
  • Auction suspension, Resume, Ad hoc Time Extensions etc...
  • Online Interaction between Buyers and Suppliers with Message Boards.
Post Tendering supports

  • Online Interaction with Awarded Suppliers on subsequent steps like LOA, Security Deposits, Contracts and finally PO/WO Issues.
  • Establishment of Auction Parameters like Open & End times, Reserve Price, Time Extensions, Last Bid Criteria, Bid Increments etc...
  • Single or Partial POs for multiple suppliers.
  • PO issues with multiple releases.
  • Refund of EMD and Security Deposits.
  • Auto bridge to Procurement Management for Products and Contract Management for Works.
Procurement Management supports

  • PO maintenances like PO Extensions, PO Splitting, Quantity Alterations etc...
  • PO Shipment Tracking.
  • Receipts and QC at Stores.
  • Reconciliation against Supplier Invoices.
  • Supplier payments and interface to Financial systems.
  • Auto bridge to Stores Inventory System (ERP).
Contract Management supports

  • Project milestones and supervision against the same.
  • Work additions and omissions.
  • Periodic billing by suppliers based on Online Work Progress Book.
  • Supplier payments and interface to Financial systems.
  • Supplier evaluation and penalties.
  • Work Completion Certificates.