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SPECS is a LAN/WAN based product supporting all components of civil work related projects. This product is GUI based with user friendly intuitive screens built with high level of data reliability and security.

ESTIMATION

Cost Fixation
  • Define rates for any time period for various items like material, labour, equipments etc..These rates can be directly derived from department's schedule of rates.
  • Specify Lead Rates for various material groups for components like conveyance (by distance), loading and unloading, incidental and miscellaneous charges.
  • Provision for Head load and Lift Charges
  • Provision for extra addition to the basic rates for specific Areas like hills, dam construction and any other hazardous areas.
  • Generate lead rates assuming standard distance from the supplier source.
  • Allow approval of various cost components and lead rates.
Specs Definition
  • Setup specs with flexible unit of measure including multiplication factor.
  • Easy "copy in" of various items to allow quick definition of specs.
  • Interface source distance with lead data to accurately project consolidated item and spec rates.
  • Allow ad hoc definition of items while defining specs.
  • Support the concept of "sub data" to group commonly used items to enable easy definition of various specs.
Work Abstracts
  • Template based work setup with built in component and subcomponent levels.
  • Easy import of various specs to allow quick definition of work abstract. Allow import of previous work abstracts.
  • Setup of work details at various levels with L X B X D definitions. This will auto calculate quantity required to execute the work at component/subcomponent levels.
  • Geometrical formulae are given for different shapes.
  • Approval of work abstracts.
TENDER PROCESS

Tendering
  • Support of various tender scenarios like turn key, specs and items.
  • Setup tendering criteria including stages (single and two covers), closing and opening dates etc..
  • Define various documents that need to be associated with the tender like terms and conditions, drawings etc..
  • Provision is made for extension of time, cancellation of tender and re-tendering.
  • This module is fully integrated with our product TENDER WIZARD. With one click, all the tender data along with schedules and other attachments will be uploaded to TENDER WIZARD server, ready for e-tendering.
Bidding
  • Availability of contractor master.
  • Denote provision of tender documents to contractors.
  • After opening, allow entry of both technical and cost bids of contractors.
  • Provide comparison statements (technical and cost stages) and do the evaluation.
  • Classification of contractors like registered, not registered and black listed.
Awarding
  • Keep record of original offer, negotiated price and agreed offer.
  • Evaluate contractor's bids and award the tender to contractors. Support partial awards.
  • Create work orders, agreements, and other related documents for the awarded contractor.
WORK EXECUTION

Checkpoints
  • Setup checkpoints to evaluate the work progress. Each checkpoint will allow tracking of actual work done as opposed to goals (mile stones) and will result in weighted points for the contractor.
  • M-book (Measurement book) entry and subsequent inter link with billing.
  • Setup threshhold points beyond which the system will automatically send alerts, reminders, early and severe warnings. This will also help users to rate the contractor and do contractor performance including black listing.
  • Derive overall performance of the work execution and allow drill down of various checkpoints with reasons for nonperformance.
Additions/omissions
  • Allow entry of additions and omissions to the tendered work. The system will track tendered work as well as actual work being performed.
  • Allow entry of new specs or items which were not part of work components tendered.
  • Support "copy in" feature to quickly include new specs or items.
  • Extension of time for the project due to natural calamity or any other reason
Completion
  • Allow entry of work completion including inspection data, various dates, auditing information etc..
  • Provide various completion related reports like utilization reports, completion certificate, variance reports etc..
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ACCOUNTING

Billing
  • Allow billing of work done with data entry at either at Mbook level or at bill level. Also support any number of bills for the work tendered.
  • Allow entry of bill header whereby user can specify deductions like TDS, rebates, sales tax, and other miscellaneous charges.
  • Support multiple levels of authorizations.
Payments
  • Allow entry of multiple bills against a check. The same check can contain multiple bills from different works.
  • Allow entry of subledger and other data from the manual check book into payment module.
  • Release of deposits like EMD, Security Deposit, Retention money etc
GL Interface
  • Automatically interface billing data to GL system so that Contractor Voucher report can be provided.
  • System will auto segregate works as expense and fixed assets. Expense vouchers are auto generated from the system. At completion time, system will allow entry of fixed asset voucher, if required.
  • All voucher entries (auto and manual) are written to GL transaction system which can be directly interfaced with in house Accounting system.